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  • Writer's pictureJennifer Bellm

What accounting software program should I be using?

Three popular cloud-based accounting software options for small businesses are QuickBooks Online, Xero, and Wave.

QuickBooks Online:

  • Features: QuickBooks Online offers a comprehensive set of features, including invoicing, expense tracking, bank reconciliation, financial reporting, inventory management, and time tracking. It also integrates with numerous third-party apps and has industry-specific versions available.

  • User-Friendliness: QuickBooks Online has a user-friendly interface and offers a guided setup process. It provides extensive help documentation and customer support options.

  • Pricing: QuickBooks Online has multiple pricing tiers to accommodate different business needs. The plans range from simple bookkeeping to advanced accounting, with varying features and pricing structures.

  • Integration: QuickBooks Online integrates with a wide range of apps, including payment processors, e-commerce platforms, CRM systems, and more.

  • Overall Popularity: QuickBooks Online is one of the most widely used accounting software options, and it has a large user base.


  • Features: Xero offers robust features for small businesses, including invoicing, expense tracking, bank reconciliation, financial reporting, inventory management, and project tracking. It also provides multi-currency support and has a user-friendly dashboard.

  • User-Friendliness: Xero has an intuitive interface that is easy to navigate. It offers a clean and modern design with a user-friendly experience. The platform provides comprehensive help documentation and responsive customer support.

  • Pricing: Xero offers different pricing plans to accommodate various business sizes and needs. The plans are competitively priced, and additional features can be added with optional add-ons.

  • Integration: Xero has a wide range of integrations with third-party apps and services, allowing businesses to customize their accounting workflows and connect with other business tools.

  • Overall Popularity: Xero has gained popularity among small businesses globally, particularly in regions such as Australia, New Zealand, and the United Kingdom.


  • Features: Wave provides basic accounting features, including invoicing, expense tracking, bank reconciliation, financial reporting, and receipt scanning. It also offers additional features such as payroll and payment processing.

  • User-Friendliness: Wave has a simple and user-friendly interface, making it easy to navigate and understand. It is designed to be accessible to users with limited accounting knowledge.

  • Pricing: Wave is free to use, making it an attractive option for small businesses with limited budgets. However, additional fees apply for advanced features such as payroll and payment processing.

  • Integration: While Wave has limited integrations compared to QuickBooks Online and Xero, it does offer some integrations with payment processors and other apps to extend its functionality.

  • Overall Popularity: Wave has gained popularity among freelancers, solopreneurs, and small businesses due to its free accounting software offering.

When choosing the right cloud-based accounting software for your small business, consider your specific business needs, budget, ease of use, required features, integration capabilities, and customer support options. It's also a good idea to take advantage of free trials or demos to test the software and see which one aligns best with your business requirements.

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